MailbyBMABA is BMABA's provision for webmail - both on custom domain names, and on our self hosted domains. Here's our guide to making use of the platform.

If you're hosting your domain with BMABA, or you're using our free mail provision, you're on our hosted provision. You an activate a MailbyBMABA inbox for an existing website if you own it (please see 'third party use' below) or by purchasing a new domain. In either case, head to MyBMABA > Resources > MailbyBMABA to get started.

If you already have your own domain name and you'd like to make use of our cutting edge webmail solution, you can plugin with some basic changes to your DNS. Here's how.

1.) Start by letting us know you'd like to setup MailbyBMABA on your account. We'll ask for confirmation of the domain name.
​

2.) Next, when given the go-ahead from our web team, you can update your website's DNS. DNS is the settings that govern how your domain name (website URL) interact with the internet, and where it points certain services.
​
Every host has different ways of managing DNS settings, so if in any doubt, please speak with them for assistance

Here's what you need to set for your DNS settings;

3.) As soon as you have your activation email from BMABA, you can follow the link on the server to login to your webmail account. If you don't have this email, we'll provide bespoke login details for you - please contact us for assistance.

It's quick and easy to setup any MailbyBMABA hosting inboxes on your computer or any other device, such as your phone. Every mail client works slightly differently, but generally you'll find it follows the same as below;

Inbox Type: IMAP

Secure SSL/TLS Settings (Recommended)

If you're switching a brand new domain to us for webmail, and you don't currently use any domain based email solution, you can skip below.

If you already have some form of webmail in place - be that your hosting company's default webmail (usually IMAP/POP3) or a paid solution, such as Outlook365 or GMail, please take a backup first!

Unfortunately the nature of 'MX Records' (the bit on the server that manages email) means there is no way to bring across your old emails when you make the switch. Depending on the current setup you have, it's possible changing the MX records could erase all existing emails permanently. In most cases, that won't happen. Any emails in email clients such as Outlook etc will remain, but given the number of different setups and options for hosting, it's not something we can advise on or provide any assurances around. You should speak to your hosting company if you have concerns.

A fallback most of our clubs use is to quite literally copy and paste the entire inbox from your webmail client (Outlook / Thunderbird etc) into a desktop folder, so you have an offline copy. Once you're setup with MailbyBMABA, you can then typically copy and paste (or drag) the old offline emails into your new inbox, for future reference. This option isn't fall proof but it is often the lowest tech and easiest option. Whichever you choose, please test this first by taking copies of online emails before switching DNS settings to our servers! If in doubt, please speak to your current webhost.

Webmail can be at times a bit temperamental. That's not our server or service, but webmail itself. This is especially true if you're hosting the domain name yourself, away from our core hosting provision.

Before you start using your email, please setup your inbox(es), sign in, and then try a number or test sending and receives. You can do this by sending emails to your own current personal inboxes, and then replying back. We would recommend trying a number of different tests, including any emails being sent with footers etc, before feeling confident the server is fully setup.

If you need help with any sending and receiving issues, please raise a ticket with the team.